Administrative Executive

Role Administrative Executive
Date Posted Monday August 24th,2015 10:39 AM
Viewed 9049 times
Applied 13 times
Category Administrative Services - Administrative
Location Singapore
Company
Experience 1 to 2 Years
Educational Qualification GCE 'O' Level/GCE 'N' Level
Skills Administration/Clerical/Secretarial
Salary --
Career Level Mid Level (more than 2 years of experiences)
Job Type Permanent
Job Status Full Time
Open to Foreigner NO
 Job Description

Administrative Executive


DESCRIPTION

Our client is an established country club looking for fun loving and dynamic individuals who are keen to contribute to their unique mission of bonding and engaging members

Responsibilities

Reports to the Admin Manager and supervise 2 Admin Assistants
Plan, organize and control all administrative, finance and personnel functions of the clubhouse.
Maintains and liaises with IT staff on computerization relating to purchase/works order processing, accounting data storage/update and general information storage.
Maintains records of all assets/inventory of the clubhouse.
Plans and maintains an efficient registry and filing system.
Monitors supply and issuance of stationeries.
Responsible for purchases of equipment /assets/inventory which includes sourcing for quotations, compiling list of suppliers/making recommendations and putting up proposal papers.
Monitor and reviews administration contracts.
Supervises all administration staff. This includes monitoring and assessing their performance, approving of their leave/off etc .
Ensure proper book-keeping of all financial transactions of the clubhouse.
Manages the petty cash so as to ensure that a minimum replacement level is maintained.
Ensures that banking transactions are carried out every alternate working day.
Forecasts budgets on areas of responsibilities.
Monitors and collates clubhouse utilization/visitation.
Maintains a record of daily bookings and members transactions reports.
Liaise with staff from Membership Services and Projects and Events divisions on membership promotion and activities registration.
Monitors and reviews vendors’ contracts.
Liaises with vendors on activity sponsorship and regular promotions.
General upkeep and maintenance of facilities.


This position is only open to Singaporean/PR or those who hold valid residency status

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