Job Scope:

· Assist to control all documents related to ISO 9k and 18k

· Control the new issue and obsolete documents for ISO

· Assist to issue out standard processes and procedures to all concerned departments

· Track and monitor the monthly submissions for the objectives specified in the ISO

· Track and maintain the customer satisfaction records

· Responsible for all official document transmittal to clients regarding respective projects

· Ensure proper archiving and retention of all client communication documents and agreements in the respective file folders on the server

· Ensure ease of traceability of all project related documents in the server

· Track and maintain the Corrective and Preventive Action Requests

· Track and monitor the Continuous Improvement Records

· Schedule and facilitate the Internal Audits and External Audits

· Maintain records of the ISO manuals

· Maintain records of the ISO forms and ensure these are updated

· Filing and archiving of records according to the retention period

· Prepare and document Management Directives as instructed and document the same for reference

· Prepare and document company policies as instructed and document the same for reference

· Any other instruction as given by your superior related to Document Control

· To provide support in areas such as project team administration (travel and meeting requirements)

· To create and manage a project office calendar

· Project meeting arrangements and providing minute taking

· Creating basic documents and templates

· Documentation recording and filing (post in and out, email in)

· Main point of contract for correspondence and telephone

· General ad-hoc administration duties

· Plan and manage the office supplies to ensure all necessary requirements are in place

· Actively promote the corporate and project goals and values

· Collaborate with other departments to formulate and implement policies, procedures, goals and objectives

Requirement:

· Professional Certificate / Diploma

· Minimum 2 years relevant experiences as Document Controller

· Proficient in Microsoft Office Application (Word, Excel, Power Point)

· Reliable, well-organized and detail oriented

· Works independently with minimal supervision

Please email resume in MS Word with a recent photograph to (Requires log in to see email address)