Job description

Job Opportunity: Admin Executive

Location: Henderson Road
Industry: Petrochemical Distributor & Marketer of Lubricant Raw Materials

Position: Admin Executive
Salary: $2,800 – $3,300
Working Hours: 9:00am – 6:00pm (Monday – Friday)
5 Days Work Week

✨ Benefits:
• Annual Leave: 14 Days
• AWS / Performance Bonus
• Yearly Salary Adjustment (Mid-Year Review)

🔹 Key Responsibilities

• Provide administrative and operational support for sales, logistics, and office coordination.

• Prepare, process, and verify quotations, invoices, delivery orders, packing lists, shipping documents, and export/import documentation accurately.

• Handle export shipment coordination, including booking with freight forwarders, transport arrangements, and shipment scheduling.

• Liaise closely with freight forwarders, transporters, suppliers, customs agents, and logistics partners to ensure smooth cargo movement and timely delivery.

• Ensure compliance with import/export regulations, customs requirements, and shipping procedures.

• Monitor shipment progress and provide timely updates on delivery status, customs clearance, and shipment schedules.

• Maintain proper documentation and filing systems for operational, sales, and shipping records.

• Support inventory coordination and assist in stock movement tracking where required.

• Coordinate internally with warehouse, sales, finance, and operations departments to ensure smooth daily workflow.

• Manage general administrative duties including data entry, report preparation, scheduling, and correspondence.

• Assist management with ad hoc administrative and operational duties as assigned.

✅ Requirements

• Minimum 2 years of relevant working experience in Administrative / Sales Coordination / Export Coordination roles.

• Candidates with export documentation and shipment coordination knowledge are preferred.

• Diploma / Degree in Business Administration, Logistics, Supply Chain, or related field preferred.

• Familiar with import/export procedures, shipping documentation, and freight coordination.

• Proficient in Microsoft Office applications (Excel, Word, Outlook).

• Experience with ERP / inventory systems or CRM software will be an advantage.

• Strong communication, coordination, and organizational skills.

• Able to multitask and work efficiently in a fast-paced environment.

• Responsible, detail-oriented, and able to work independently.

Interested applicants, please send your resume to:
WhatsApp: +65 9233 1027
Email: della.cheng@kfemployment.com.sg

Contact: Della Cheng
KF Employment Consultants Pte Ltd
EA Licence No.: 13C6817
EA Personnel Reg No.: R24124441

⚠️ Only shortlisted applicants will be notified.