Editorial summary

The company is a global leader in the commodity trading sector seeking a Corporate Secretarial Specialist with 5 to 10 years of experience in law, corporate secretarial firms, or in-house legal departments. The role requires a strong understanding of company law, experience handling ACRA matters, and preferably a Chartered Governance Institute qualification (formerly ICSA). Industry exposure in commodity trading or shipping is advantageous but not mandatory. This permanent position offers an attractive variable bonus and requires working full-time in the office.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 23669 first appeared in Job-Q.com on 04 Aug 2026]

• Minimum 5 to 10 years of experience in a law/corporate secretarial firm, in-house legal /corporate secretarial department, with a strong understanding of company law and experience handling ACRA matters
• Chartered Governance Institute qualification, formerly ICSA, is preferred
• Added commodity trading or shipping industry exposure will be beneficial (but this is not a must)

Our client is a global leader in the commodity trading sector (based in town). The co works 100% in office. This is a permanent role. The company is renowned and offers attractive variable bonus for good performers.

For this role, you play a corporate secretarial specialist role. You report to the Senior team manager based in Singapore, with an added reporting line to the Head of Corporate Governance/corporate secretarial in the global/overseas HQ.

Key responsibilities:

• Coordinate subsidiary governance requirements, including maintaining appropriate governance processes and documentation, preparing board/shareholder written resolutions, minutes and related materials, and supporting compliance with constitutional documents, shareholder agreements, statutory and regulatory requirements, and internal policies and procedures.
• Prepare KYC packs in response to counterparty due diligence requests, including collating and reviewing relevant corporate information, constitutional documents, ownership and governance details and other supporting materials to ensure responses are accurate, complete and timely.
• Maintain the corporate database and ensure accurate filing and retention of corporate records and key entity documentation.
• Assist with the preparation, execution, notarisation and legalisation of corporate, commercial and intercompany documents, including liaising with notaries, embassies and other external parties as required.
• Provide administrative and governance support for corporate restructurings and entity lifecycle matters, including formations, mergers, dissolutions and related documentation.
• Work with members of the global corporate governance and legal teams on special projects, process improvements, and other initiatives.

Qualifications:

• Minimum 5 to 10 years of relevant experience in a law/corporate secretarial firm, in-house legal /corporate secretarial department, with a strong understanding of company law and experience handling ACRA matters.
• Chartered Governance Institute qualification, formerly ICSA, is preferred.
• Added commodity trading or shipping industry exposure will be beneficial (but this is not a must)
• Well organised, detail-oriented and able to prioritise and manage workload effectively in a fast-paced and global MNC environment.
• Collaborative and team-oriented, with the ability to build strong working relationships and contribute effectively to shared team goals.
• Excellent written and verbal communication skills, with a strong command of English.
• Confident liaising with stakeholders across all levels of seniority, both internally and externally.
• Self-driven, performance-focused with a good work attitude.
• Ok to a role based 100% in the office (based in town)

To apply, pl send your cv in word doc . Please also include your current salary, expected salary, and notice period in your CV.

We regret to inform you that only shortlisted candidates will be notified.

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf