Editorial summary

The company is seeking an Associate Executive (Administrative/C-Suite) with good exposure to healthcare and a minimum diploma qualification. The role involves office administration and records management, including maintaining organized filing systems, handling correspondence, and processing invoices and purchase requisitions. The position offers a salary of 3,800 and requires strong organizational skills and experience in administrative duties. This opportunity is based at the Central location.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 23334 first appeared in Job-Q.com on 03 Aug 2026]

Job responsibility:

Office Administration & Records Management

•    Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence.

•    Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.

•    Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.

•    Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.

2.  Meeting Support & Note-Taking

•    Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials.

•    Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.

•    Follow up on meeting action items and assist in compiling status updates for the team.

3.  Events & Exhibition Logistics

•    Provide logistical support for events,forums, and engagement sessions organised by the team, including venue booking,setup coordination, and on-the-day support.

•    Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.

•    Assist in preparing presentation materials,collaterals, and briefing packs for internal and external stakeholders.

4.  Staff & General Support

•    Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.

•    Handle internal communications and correspondence, including responding to general enquiries and directing queries to the right person.

•    Support the team with any other administrative oroperational tasks as assigned by the supervisor or Head of Department.

Requirements:

• Diploma in any discipline.
• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.

TELE me at @vallsl or WA me at https://wa.me/+6587200388 NOW! Interested candidates please submit your resume to

Ivy Lau Lok Tong

Outsourcing Team

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

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