Editorial summary

The company is seeking an HR & Admin Executive to support daily human resources and office administration functions at its Pasir Panjang location. The role involves coordinating recruitment activities, managing onboarding and offboarding processes, and handling various administrative tasks within the marine, offshore, or HVAC engineering industries. The position offers a salary of up to $4,500, along with bonuses, medical benefits, and 14 days of annual leave, with working hours from Monday to Friday, 9:00 am to 6:00 pm. The role is permanent and requires strong organizational and communication skills.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 17124 first appeared in Job-Q.com on 29 Jun 2026]

• Position: HR & Admin Executive
• Location: Pasir Panjang - walking distance from Pasir Panjang MRT
• Working Hours: Monday – Friday, 9.00am – 6.00pm
• Salary (commensurate with experience) : Up to $4,500 + Bonus + Medical + 14 days annual leave
• Duration : Permanent
• Industry: Marine & Offshore / HVAC Engineering

Main Responsibilities

• Support daily HR and office administration matters for the Singapore office.
• Coordinate recruitment activities, including liaising with agencies, arranging interviews and preparing employment documents.
• Handle onboarding and offboarding processes, including contracts, employee documentation and work pass matters where applicable.
• Maintain employee records, personnel files and HR databases accurately.
• Support monthly payroll processing by consolidating payroll inputs and coordinating with payroll providers.
• Administer leave records, claims and employee benefits.
• Support compliance with Singapore employment regulations and company policies.
• Manage general office administration, including office supplies, facilities, vendors and service providers.
• Coordinate office maintenance, IT support, travel arrangements and accommodation bookings when required.
• Support meeting arrangements, filing, documentation, internal reporting and ad hoc HR/admin duties.
• Act as a point of contact for employee queries on HR and office administration matters.

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• At least 3 years of relevant experience in HR and office administration.
• Familiar with Singapore employment practices and basic payroll processes.
• Experience in recruitment coordination, onboarding, employee records, payroll input, leave, claims and office administration.
• Proficient in Microsoft Office applications.
• Able to work independently and manage multiple tasks.

Email to joie@searchpersonnel.com.sg

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf