Job description

Our client is a reputable ship management company seeking a Safety & Quality Manager to support and oversee the company’s HSEQ management system, compliance, audits, and regulatory activities across the fleet.

This role is ideal for a maritime professional with sailing background and shore-based HSEQ exposure who enjoys working in a structured and compliance-driven environment.

Key Responsibilities

• Monitor and acquire regulatory updates from industry sources, review and assess operational impact
• Manage and maintain KPI, PSC, and HSEQ records, including analysis and reporting
• Prepare monthly, quarterly, and annual HSEQ reports for management and vessel owners
• Maintain and update BMS-centric QDMS documentation and reports
• Coordinate and support Top Management Review (TMR) activities, including preparation of HSEQ data and action plans
• Plan and coordinate office-centric drills and prepare final drill reports
• Coordinate internal and external audits, maintain records, update MariApps, and follow up on closure of findings
• Maintain HSEQ Inspection & Audit Planner within MariApps
• Support company audits including DOC, ISO, EU MRV, and FuelEU requirements
• Review and submit VGP annual reports
• Support new builds, vessel takeovers, flag changes, and owner name change activities from HSEQ perspective
• Ensure proper maintenance of SQEMS documentation and SSP status onboard vessels
• Follow up on Alerts, Safety Campaigns, and lesson learnt circulars
• Maintain MLC documentation (DMLC I & II), CSR applications, and related regulatory records
• Participate in SMFF & QI annual TTX exercises and regulatory compliance activities
• Liaise closely with vessels, internal stakeholders, authorities, and external auditors on HSEQ matters

Requirements

• Minimum 2–3 years of relevant shore-based HSEQ / Safety & Quality experience within shipping or ship management industry
• Sailing experience as Master / Chief Officer / Chief Engineer / Second Engineer preferred
• Good understanding of:ISM / ISPS / MLC requirementsPSC & Flag State complianceMaritime regulatory reportingSafety Management Systems (SMS)
• Experience handling audits, inspections, and compliance reporting
• Familiar with MariApps or similar maritime management systems will be advantageous
• Strong analytical, coordination, and documentation skills
• Able to work independently and manage multiple stakeholders in a fast-paced environment
• Good communication and reporting skills

Why Join

• Opportunity to join a stable and established ship management company
• Exposure to international fleet operations and regulatory compliance
• Structured environment with strong learning opportunities
• Regional and global HSEQ exposure

Interested candidates may send your updated CV with salary expectations to erica.ong@caliber8.sg

All applications will be treated with strict confidentiality. Only shortlisted candidates will be notified.