Editorial summary

The company is seeking a Medical Secretary for a one-year government contract in West with a monthly salary of up to $6,500. The role involves office and facilities management, including planning and coordinating office relocations, renovations, and ensuring the office environment is safe and functional. Candidates should have experience in office operations and facilities management within a healthcare or government setting. The position offers a professional environment with standard office hours from Monday to Friday.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 23929 first appeared in Job-Q.com on 05 Aug 2026]

Salary: up to $6500
Duration: 1 year

Working Days & Hours: Mon-Fri Office Hours

Location: Depot

Job Description:
Office & Facilities Management

* Plan and coordinate office relocation and new office setup, including move-out, make-good requirements, move-in, renovation works, and fit-out procurement, to ensure the office is fully operational-ready according to stipulated timeline.

* Oversee day-to-day office and facilities operations to maintain a safe, functional, and efficient work environment that supports hospital planning activities, including the upkeep of furniture, utilities, shared amenities, and office infrastructure.

* Coordinate maintenance, repairs, improvement works, and resolution of office space and facilities issues to support smooth operations.

* Ensure workplace safety, health, and fire safety requirements are met, including maintenance of safety equipment, regulatory compliance, and coordination with Fire Wardens on preparedness and emergency protocols, in line with organisational and healthcare institutional requirements.

* Manage leasing matters, including landlord liaison, lease administration, renewals, and compliance.

* Oversee pantry management and parking administration to support daily office operations and staff needs.

* Liaise with IT and relevant teams to ensure workplace systems are reliable and enhanced as needed.

* Coordinate with internal stakeholders, service providers, landlords, and external parties to ensure timely resolution of office management matters.

Workplace Operations & Visitor Management

* Coordinate workstation provisioning and ensure each workspace is properly set up with the required equipment and accessories.

* Manage workplace systems, including access cards, visitor management, and room and resource booking systems.

* Manage visitor coordination and reception to ensure a seamless and professional visitor experience.

* Establish and streamline workplace processes and workflows to improve operational efficiency.

* Support business continuity and contingency planning for office operations, including coordination during facilities, safety, or workplace system disruptions, to minimise impact on hospital planning and project operations.

Vendor, Contract & Procurement Management

* Manage contracts for office space, facilities services, and workplace systems.

* Serve as the primary point of contact for vendors, including cleaning, security, maintenance, IT, and utilities providers.

* Monitor vendor performance, service standards, and contractual compliance.

* Drive cost-effectiveness and continuous improvement in vendor services.

* Oversee procurement of office supplies, equipment, and services, including vendor sourcing and onboarding.

* Manage the delivery, commissioning, inventory, tracking, maintenance, and issuance and return of office assets, equipment, and supplies.

* Maintain office records, documentation, and administrative systems, including contracts, inventories, access records, and standard operating procedures.

* Monitor office-related expenditure, track spending against budget, and support cost planning and financial reporting for office operations.

Administrative & Team Support

* Provide administrative support to the team and leadership, including calendar coordination, meeting support, and preparation of reports and presentations, for internal healthcare planning discussions and stakeholder engagements.

* Support staff onboarding, workspace setup, offboarding, and engagement activities.

* Coordinate office-based events, meetings, and hosted visits, including logistics, vendor coordination, room setup, and onsite support, particularly for healthcare, institutional, and external stakeholder engagements

Job Requirements: Min Degree in Secretarial / Business or similar w min 5 yrs of relevant secretarial experience

Interested candidates, please submit your resume to:

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

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