Job description

[What the role is]

The incumbent will provide operational and administrative support for grant management processes and general administrative services within the CET institution. This role ensures compliance with funding agencies’ requirements (e.g. SSG-funded programmes), supports smooth programme administration, and delivers efficient administrative services to internal stakeholders and learners.

[What you will be working on]

1. Grant Management Support (SSG-funded Programmes)

• Support end-to-end grant administration, including grant claims preparation, approval, tracking, disbursement, grant appeal and closure processes

• Perform pre-course checks to ensure eligibility criteria and supporting documents are complete and compliant with funding requirements

• Liaise with internal stakeholders to ensure completeness and accuracy of grant submissions

• Monitor grant utilisation, flag discrepancies, and follow up on outstanding items

• Maintain proper records for audit and review purposes  

• Liaise with funding agencies on submissions, clarifications, and reporting requirements

• Support audit preparation and ensure proper documentation and compliance with funding guidelines
   

2. Financial & Billing Payment Support

• Track course fees and funding disbursements

• Support reconciliation of training fees and grant claims

• Work closely with finance team to ensure timely and accurate billing and collection
   

3. Other Administrative Support & Services

• Fixed Assets and Store Management

• Coordinate and procure maintenance services and repairs of office equipment, and proper management of office supplies.

• Process Adjunct Trainers (AT) training allowance

• Special Projects (Corporate Training) Course Administration & Coordination
   

4. Process Improvement

• Support process improvements to enhance efficiency and service delivery

• Contribute to the development of SOPs and guidelines

The candidate should be adaptable and able to rotate to take on various administrative and operational tasks to assist with CET training.

#LI-Hybrid

[What we are looking for]

Requirements:

• Demonstrated experience in administrative support or related roles. Familiarity with SSG funding schemes and systems (e.g., TPGateway) will be an advantage.

• Ability to work independently and manage tight timelines

• Strong organisational skills with attention to detail and accuracy

• Good analytical and problem-solving abilities

• Good communication and interpersonal skills

• Proficient in Microsoft Office applications (especially Excel).

• Able to work on staggered hours basis to support early morning office commencement, or evening classes and roadshows/events