Editorial summary

The company is seeking a Senior Executive Assistant for a one-year contract at the Medical Manpower Office (Healthcare), offering a salary of up to $3,000. The role involves recruitment administration, document management, and coordination of pre-employment medical checks for foreign-trained specialists and agency hires. Candidates should have strong organizational skills and attention to detail to ensure accurate documentation and compliance. This position provides an opportunity to support healthcare staffing operations within a dynamic environment.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

Job Description

Recruitment Administration and P-filing

  • Create, name, and file all temp P-file documents per naming convention
  • Review and verify that all recruitment documents are completed; flag exceptional cases to MMO-PIC
  • Update SRIRACHA and OH-MMO (external hires) dashboards with remarks, where necessary
  • Update tracking files to track foreign-trained specialists and agency hires upon receipt of new candidates
  • Maintain running list of documents tracker for all specialist hires

Liaison with New Hires

  • Schedule pre-employment medical check-ups and review medical reports to confirm fitness for work and vaccination completion
  • Send Welcome emails to all new hires on Day 1
  • Prepare join dates of specialist hires per month and embed necessary attachments into excel for team’s monthly discussion

Calendar & Meeting Management

  • Booking of meeting rooms via Outlook/resource booking portal
  • Sending of calendar invites and reminders

Requirements

  • Min Diploma in any courses
  • Some admin experience in healthcare industry

Up to 3k

mon-fri, office hours
One North Area

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

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Job Summary

  • Published on: 30 May, 2026
  • Category: Admin
  • Vacancy: 1
  • Job type: Contract
  • Salary: 3000
  • Location: On site
  • Job Nature: Contract

Company Details

Established since 1996, Recruit Express has emerged as the leading staffing solutions provider that has set a proven track record for matching the right people to the right organization within the shortest time. With our vast network of resources, extensive databases and defined recruitment processes, we have been successfully bridging talented job seekers of the highest calibre to employers who only want the best in their teams.


In our relentless pursuit of excellent service, we have adopted best practices and dynamic growth strategies in expanding our operations across the Asia Pacific regions: We have offices in Singapore, Sydney, Hong Kong, Kuala Lumpur, Taipei, Shanghai, Beijing, Tokyo and Bangkok.

With 400 permanent committed consultants from various professional backgrounds and disciplines, we make a difference by delivering top-notch services to our clients and candidates alike.