Editorial summary

The company is seeking a Contract Administrative Associate for a 6-month position supporting the Nursing team in a healthcare setting, with a monthly salary of up to HKD 3,200. The role involves providing administrative and secretariat support to Nurse Managers and the nursing department, including scheduling meetings, preparing agendas, managing logistics, and recording minutes. Candidates should have strong organizational skills and the ability to coordinate multiple tasks efficiently. This position offers an opportunity to contribute to healthcare administration within a professional environment.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 20216 first appeared in Job-Q.com on 16 Jul 2026]

Job Role Summary:

As an Administrative Officer/ Associate, you will provide administrative support to the Nurse Managers and Nursing team in the Nursing Home.

* Provide secretariat support to meetings related to the nursing department and RCD level committee(s) when required.

* The Secretariat role includes but is not limited to:

a. Scheduling of meetings

b. Creation and sending of invitations for meeting and monitoring of responses

c. Agenda setting with Nursing leaders

d. Logistics set up

e. Attendance taking

f. Minutes writing or notes taking when required

g. Tracking of action plans, if required

* Keep accurate and up-to-date records required for regulatory and organisational compliance and audit(s)

* Assist Nurse Managers in managing dormitory list and any other databases, including but not limited to formatting and

* printing of materials

* Liaison between nursing and external clinical service provider(s) for scheduling and billings when required

* Assist in the procurement of medications and billing from vendor(s)

* Liaise between Nursing and Operations to arrange transport for medical appointments

* Prepare resident related administrative information and collaterals

* Maintain sufficient stationery and laboratory supplies for residence levels

* Manage archival of medical records for all death/discharge cases

* Support Nurse leaders in the orientation of new nursing staff, and creation of IT accesses for nursing staff

* Maintain and issue lockers to nursing staff, where required

* Be the Learning Coordinator for the nursing home, including maintenance of training and certification records

* Collate nominations for trainings and correspond with nursing homes and/or external parties on course administration,

* including CPE points creation

* Collect, report, disseminate and follow-up on attendance, quizzes and course evaluations

* Assist in student placement and logistics required, when required

* Assist in the collation of clinical quality indicators for reporting and presentation

* Submit all incident reports through Corporate Incident & Risk Management Portal

* Provide any other ad-hoc admin support, as required

Requirements:

• Minimum 2 years of experience in administrative support in healthcare industry

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

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