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The company is seeking a temporary to permanent HRIS Administrative Assistant for a six-month contract, with potential for full-time employment. The role involves providing administrative and operational support to the HRIS team, focusing on transactional tasks, vendor management, and billing coordination. The position is based in Buona Vista, with working hours from Monday to Friday during office hours, and offers a salary range of $2,500 to $3,500. Candidates should possess strong organizational skills and the ability to handle vendor and administrative responsibilities effectively.
This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.
[This job id 20999 first appeared in Job-Q.com on 22 Jul 2026]
We are hiring under Recruit Express headcount and you will be deployed to:
Location: Buona Vista
Salary: $2500 - $3500
Working hours: Mon to Fri, Office hours
To provide administrative and operational support to the HRIS team to ensure the smooth running of day-to-day activities. The role will focus on transactional work, vendor administration, and billing coordination, enabling the HRIS team to focus on project implementation, stakeholder engagement, and system enhancement initiatives.
Key Responsibilities:
HRIS Administrative Support
• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.
• Provide administrative support for day-to-day HRIS operations.
• Maintain and organise HRIS documentation, records, and correspondence.
Vendor and Invoice Administration
• Coordinate the receipt, verification, and processing of invoices from HRIS vendors (e.g. SAP, Synapxe, IBM, and other appointed vendors).
• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.
• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.
Billing Coordination
• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.
• Prepare billing information and supporting documentation.
• Liaise with internal finance teams and participating entities to resolve billing-related queries.
Operational Coordination
• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.
• Monitor shared mailboxes and ensure timely routing of requests.
• Maintain trackers for invoices, billing, enquiries, and other operational activities.
• Support ad hoc administrative tasks and operational initiatives undertaken by the HRIS team.
Requirements:
• Diploma and above.
• Good organisational skills with strong attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Good communication and interpersonal skills.
For interested candidate, please email your resumes to sunny.ng@recruitexpress.com.sg
Sunny Ng San Ni
Outsourcing Team
Recruit Express Pte Ltd (EA No. 99C4599)
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Job posting URL: https://singapore.job-q.com/jobs/detail/6-months-temp-to-perm-hris-admin-executive-assistant
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