On site
Contract
The company is seeking an Admin Assistant for a one-year contract to support data entry, PMS management, and service report filing related to approximately 7,000 equipment units. The role involves monitoring PMS returns, retrieving documents upon customer requests, and assisting finance and commercial teams with invoicing and payment claims. Additionally, the assistant will handle contract scanning and maintain organized records of service reports and contracts. The position offers a monthly salary of 2,500.
This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.
[This job id 20682 first appeared in Job-Q.com on 20 Jul 2026]
PMS
• Data entry unit by unit for almost 7000 equipment
• Separately monitor quarterly return of PMS for home lift and special frequency of servicing
• Separating out carbon copy to finance
• Retrieval of PMS upon customer request
• Filing of PMS by job sites by month
• Support finance/ commercial on PMS retrieval for invoicing and payment claims
Service Reports
• Filing of service reports by job sites by month (more than 3000 copies per month for CBKs, follow ups and repair works)
• Search of service reports for chargeable jobs
Contracts
• Scanning of all new and renewed contracts into P drive
• Filing of contracts into compactors with one file for each contract
Annual Testing
• Sorting and saving of eForm emails into drives for the entire portfolio
• Scanning of Service Reports
Tools Management
• Arrangement of physical tool bags in store
• Paperwork of toolbag management
Spare Parts Management
Fixed Repair
• Recording of committed fee for statutory tests
• Sending of hard copy invoices to customer
• Filing of repair invoices + service reports
• Manual entry of timesheets work done before creation of orders
Servicing Schedule
• Manual creation of servicing schedule in accordance to SL calendar to customers
• Maintenance of Master Servicing schedule
Archiving
• Quarterly Archiving and scanning if required
Other administrative tasks
• Support receptionist duty (average 1 day per month)
• Audit support for retrieval of documents
• Preparation and mailing of DLFI letters
• Adhoc administration tasks
Interested candidates, please email your resume to annasee@recruitexpress.com.sg
Anna See Sing Yee
CEI Reg R25157535
Recruit Express Pte Ltd
EA License No: 99C4599
We regret that only shortlisted candidates will be contacted
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