Editorial summary

The company, a small to medium-sized construction firm in Singapore specializing in residential landed houses, is seeking an Administrative Assistant to support accounting, office administration, and project coordination tasks. The role involves managing accounting data, handling invoices and payment vouchers, and assisting with project-related administrative duties. The position offers a monthly salary of SGD 2,000. Candidates should possess strong organizational skills and attention to detail to effectively support the company's construction projects.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 20663 first appeared in Job-Q.com on 20 Jul 2026]

Company Overview

The client is a small and medium construction company in Singapore specializing in quality residential landed houses. They manage architectural planning, structural works, M&E services, interior finishing, and regulatory submissions to ensure timely, compliant project completion.

Job Summary

Join a stable construction firm as a Contract Administrator to manage accounting, office administration, and project coordination tasks supporting residential construction projects.

Responsibilities

Accounts & Office Administration

• Enter accounting data including invoices, payment vouchers, and staff claims to maintain accurate financial records
• Issue invoices and progress claims and follow up on outstanding payments to ensure timely collections
• Verify and process supplier and subcontractor invoices and payment certificates for accuracy and approval
• Organize filing, documentation, and general office tasks to support smooth office operations
• Assist with bookkeeping using Quickbook Online to maintain updated financial records

Project Coordination & Documentation

• Coordinate material requisition and delivery schedules with site supervisors and project managers to support project timelines
• Liaise with suppliers and subcontractors to obtain quotations, manage delivery orders, purchase orders, and pricing agreements
• Maintain accurate records of contracts, permits, drawings, and submissions to BCA and other authorities for compliance
• Assist in preparing contracts, work orders, and variation orders to support project administration
• Track material stock, site purchases, and delivery orders to ensure inventory accuracy
• Perform other administrative duties related to construction projects as needed

Preferred competencies and qualifications

• Minimum N-Level education
• Familiarity with Microsoft Office applications
• Basic knowledge of Quickbook Online though not essential as training is provided
• Experience in construction or renovation industry is advantageous but not required

Other Information

Benefits

• Stable working environment with 5-day work week
• On-the-job training provided
• Annual Wage Supplement (AWS), medical benefits, and annual leave

Application Interested candidates, please email your resume to accszcbs@gmail.com.

• Note: Both genders may apply.

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