Editorial summary

The company seeks an Executive Administrative Assistant to provide comprehensive administrative, personal assistant, and operational support to the business owners across multiple F&B brands in Singapore. The role manages executives’ calendars, travel arrangements, meeting coordination, attends meetings, prepares minutes, and tracks follow-up actions, while handling confidential information with discretion. The ideal candidate is detail-oriented, resourceful, and capable of managing sensitive tasks with strong organizational and communication skills. This is a full-time, 5-day work week position with a salary of SGD 4,800 per month.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job https://singapore.job-q.com/jobs/detail/executive-assistant-37453 first appeared in Job-Q.com on 12 Oct 2026]

Executive Administrative Assistant

📍 Singapore | 🗓️ 5-Day Work Week | 💼 Full-Time

We Administrative Assistant to provide comprehensive administrative, personal assistant, and operational support to the business owners across multiple F&B brands. The ideal candidate will be detail-oriented, resourceful, and capable of handling confidential information with discretion.

Key Responsibilities

• Manage and coordinate executives' calendars, appointments, travel arrangements, and meeting schedules.
• Attend meetings, prepare accurate meeting minutes, and track follow-up action items.
• Handle confidential business and administrative matters with professionalism and discretion.
• Prepare reports, correspondence, presentations, SOPs, and other business documents.
• Serve as a key point of contact for internal and external stakeholders on behalf of management.
• Manage tenancy-related matters, including lease renewals, tenancy records, and tenant communications.
• Coordinate repairs, maintenance works, contractors, and service providers.
• Source quotations, liaise with vendors, and coordinate project or procurement requirements.
• Maintain accurate records, filing systems, inventories, contracts, and administrative documentation.
• Support office administration, including supplies, uniforms, printing, and other administrative functions.
• Perform ad hoc duties and projects assigned by management.

Requirements

• Diploma in Business Administration, Management, or a related field preferred.
• Minimum 3 years of experience in Executive Assistant, Administrative Assistant, Office Management, or a related role.
• Experience supporting business owners, directors, or senior management.
• Strong organizational, coordination, and multitasking abilities.
• Proven experience in meeting coordination, minute-taking, and follow-up tracking.
• Experience handling tenancy, vendor, contract, or facilities-related matters would be an advantage.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications and digital collaboration tools.
• Able to handle sensitive and confidential information with discretion.
  

📧 To apply, please send your updated resume to:

Please note that only shortlisted candidates will be contacted.

*Direct company Hiring*

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf