Job description

Location: Central, Singapore
Employment Type: Permanent
Salary: S$3,000 – S$4,000

About the Company

A well-established international ship management company is seeking a Fleet Coordinator to support its Ship Management Department. The company manages a fleet of vessels globally and is committed to operational excellence, safety, and efficiency in maritime operations.

Key Responsibilities

• Coordinate communication between vessels, shore teams, suppliers, and subcontractors to ensure timely and cost-effective logistics arrangements
• Arrange procurement of spare parts, ship services, stores, and lube oils as advised by Fleet/Superintendent team
• Issue purchase orders, process invoices, and maintain accurate records and documentation
• Monitor vessel operating budgets and support preparation of variance reports
• Assist in preparation of vessel annual reports, docking reports, and other operational reports
• Track vessel certificates and class survey status; follow upon renewals and compliance deadlines
• Handle dispatch, tracking, and follow-up of vessel-related mail, courier items, and documents
• Extract and circulate fleet performance and operational reports
• Maintain quotation records, price comparisons, and vendor database
• Support preparation of environmental and efficiency-related reports (e.g. emissions and energy management reporting)
• Assist in implementation of company safety, quality, and environmental management systems
• Provide general administrative and coordination support to Fleet Managers and Superintendents

Requirements

• Diploma or Degree in Maritime Studies, Logistics, Supply Chain, Business, or related field
• Prior experience in shipping, ship management, or maritime operations preferred
• Experience in fleet coordination, logistics coordination, or similar administrative role is an advantage
• Strong numerical ability with experience in reports, tracking, and data management
• Detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment
• Good communication skills to liaise with internal teams and external stakeholders
• Comfortable working in a structured operational and compliance-driven environment

Interested applicants, please email your resume to lilian@juhlerprofessionals.com.sg

Tan Li Lian

EA 01C3135

Reg R1100465