Editorial summary

The company is seeking an HR and Office Administrator to support general affairs functions across two corporate office locations. The role involves coordinating daily office operations, managing visitor and mail services, maintaining meeting spaces, and updating organizational contact information. No prior experience is required, making it suitable for candidates seeking an entry-level position. The position offers a salary of up to $3,300 plus performance bonuses.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 33327 first appeared in Job-Q.com on 19 Sep 2026]

[Job ID: 1679860]

Responsibilities

• Support General Affairs functions across two corporate office locations.
• Coordinate daily office administration and operational requirements.
• Attend to visitors, guests, and incoming enquiries at the headquarters office.
• Manage incoming and outgoing mail, courier services, and corporate correspondence distribution.
• Maintain meeting rooms and common areas in a clean, organised, and professional condition.
• Update and maintain employee contact lists, telephone directories, and organisation charts.
• Coordinate expense claim documentation and corporate credit card administrative processes.
• Process HR and General Affairs invoices, payment documentation, and approval submissions through internal systems.
• Manage inventory and replenishment of office stationery, pantry supplies, and office consumables.
• Coordinate office maintenance, equipment servicing, furniture repairs, and vendor engagements.
• Maintain accurate records of vendors, purchases, invoices, maintenance activities, and administrative documentation.
• Source, evaluate, and negotiate with suppliers and vendors for HR and General Affairs services and supplies.
• Monitor vendor performance, service quality, and delivery schedules.
• Support airport pass applications, renewals, replacements, cancellations, and related record management.
• Manage uniform inventory, issuance, distribution, and stock replenishment.
• Coordinate employee welfare activities, including gifts, hampers, wreaths, festive items, and engagement initiatives.
• Support employee engagement programmes, HR administrative activities, and ad hoc projects assigned by management.

Requirements

• Minimum 1 year of relevant experience in Administration, Human Resources, or General Affairs preferred.
• Proficient in Microsoft Office applications.

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