Editorial summary

The healthcare administrative executive at Central Hospital is responsible for office administration, records management, and handling correspondence and documentation. The role requires prior secretarial experience and a minimum diploma qualification. The position offers a salary of up to $4,500, with duties including invoice processing, payment tracking, and liaising with finance and external vendors.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 25938 first appeared in Job-Q.com on 17 Aug 2026]

Responsibility:

1. Office Administration & Records Management

•    Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence

•    Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.

•    Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.

•    Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.

2.  Meeting Support & Note-Taking

•    Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time.

•    Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.

•    Follow up on meeting action items and assist in compiling status updates for the team.

3.  Events & Exhibition Logistics

•    Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support.

•    Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.

•    Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders.

4.  Staff & General Support

•    Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.

•    Handle internal communications and correspondence, including responding to general enquiries and directing queries to the right person.

•    Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department.

Requirements:
• Diploma in any discipline.

• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting

TELE me at @vallsl or WA me at https://wa.me/+6587200388 NOW! Interested candidates, please submit your resume to

Ivy Lau Lok Tong

Outsourcing Team

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf