Job description

At Stag Match, we're passionate about empowering individuals and organizations through high-quality training. We foster a dynamic and supportive environment focused on learning and growth.

Job Summary: We're looking for a diligent and organized Part-Time Program Coordinator cum Admin to support the smooth running of our daily training activities. This role is perfect for someone who is reliable, detail-oriented, and can efficiently manage administrative tasks

The Part-time Program Coordinator is a pivotal role responsible for overseeing and guiding program coordination efforts while actively contributing to the successful planning, execution, and monitoring of our programs . This position requires a highly organized, detail-oriented, and proactive individual with demonstrated leadership capabilities who can effectively manage multiple tasks, mentor junior coordinators, communicate with various stakeholders, and ensure program objectives are met efficiently within a part-time capacity. The Program Coordinator will support the teams and Teacher, handle administrative duties, and play a key role in the overall success and growth of our initiatives.

Key Responsibilities :

• Training Program Support:
• Coordinate the day-to-day operational aspects of programs, ensuring all activities run smoothly and efficiently.
• Proactively manage teacher and instructor arrangements, including scheduling, resource allocation, and clear communication of assignments.
• Take immediate action to find and arrange backup teachers or alternative solutions in case of unforeseen absences or scheduling conflicts, minimizing disruption to programs.
• Ensure strict adherence to established operational protocols, policies, and quality standards.
• Identify and implement process improvements to enhance operational efficiency and program delivery.
• Administrative Assistance:
• Perform data entry for participant registrations and attendance records.
• Assist with filing and maintaining accurate physical and digital records.
• Handle general office upkeep to maintain a professional environment.
• Coordination:
• Liaise with trainers regarding daily logistical needs.
• Serve as a point of contact for key program participants, strategic partners, and internal leadership teams.
• Facilitate effective and clear communication channels, ensuring all stakeholders are consistently informed of program updates, changes, and critical information.
• Prepare and disseminate professional program-related communications, comprehensive newsletters, and impactful promotional materials.

Qualifications & Skills:

• Experience: Previous administrative or office support experience is a plus.
• Organization: Excellent organizational skills and a keen eye for detail.
• Reliability: Punctual, dependable, and able to commit to a consistent daily schedule.
• Initiative: Proactive in completing tasks and identifying small improvements.
• Communication: Basic communication skills to interact with trainers and team members.
• Tech Proficiency: Comfortable using Microsoft Office Suite (Word, Excel).
• Work Ethic: A strong desire to complete tasks efficiently and accurately..

Schedule: 3-4day a weeks :
Weekday - 5/6PM - 8/9PM ( 2 to 3 hours ) , Weekends - 9/10am to 5/6pm ( 6 to 8 hours ) .To be discussed on the working schedule.

To Apply: If you're a self-starter with a strong work ethic and enjoy contributing to a positive learning environment, please send your resume and a brief cover letter explaining your suitability for this role to [info@stagmatch.com.sg & HR@Stagmatch.com.sg] with the subject line "Application for Part-Time Operations Admin - [Your Name]".