Editorial summary

The company is seeking a Secretary / Administrator to support the Director at Raffles Place with secretarial and administrative duties. The role involves managing complex calendars, travel arrangements, correspondence, and liaising with internal and external stakeholders. The position offers a salary of up to $4,500, depending on experience, with working hours from 9 am to 6 pm. Candidates should possess strong organizational and communication skills to effectively handle the responsibilities.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 25438 first appeared in Job-Q.com on 14 Aug 2026]

Job ID: 20267

• Location: Raffles Place
• Working hours: 9am to 6pm
• Salary: up to $4,500 (Depending on experiences)

Job Description

Secretarial Duties

• Manage complex calendars, travel arrangements, and meeting schedules for the Director.

• Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director.

• Handle incoming calls, emails, and enquiries with professionalism; act as receptionist to welcome and assist visitors.

• Liaise with internal departments and external stakeholders to ensure smooth coordination.

• Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.

• Perform any other secretarial duties assigned by management from time to time.

Administrative Duties

• Manage office facilities, replenish supplies, and oversee contract renewals.

• Issue invoices and purchase orders; liaise with customers on sales administration matters.

• Oversee daily office operations, vendor management, and facilities maintenance.

• Assist in planning and execution of company events and activities.

• Coordinate requisition and procurement of office supplies (stationery, pantry items, etc.), manage inventory levels, and liaise with suppliers.

• Ensure proper record keeping and compliance with company administrative procedures.

• Support management with ad hoc administrative tasks as required.

Job Requirement

• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Able to communicate in Mandarin to handle Mandarin-speaking stakeholders and documents.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.
• Ability to multitask and work independently with minimal supervision.
• Flexible and adaptable, able to handle diverse tasks.
• Excellent documentation, discipline and attention to detail.
• Strong interpersonal and communication skills.

Interested applicants, kindly send your updated resume to Joanne (R21101135) with the email subject header "Job Application for 20267, Secretary/Administrator".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

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