Editorial summary

The company is seeking an Executive Associate to support office operations and corporate secretarial functions at Central Hospital. The role involves managing office administration, records, correspondence, and procurement activities, requiring strong organizational and communication skills. The position offers a monthly salary of U$4500. Candidates should have relevant experience in office support and corporate secretarial duties to ensure efficient hospital operations.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 26202 first appeared in Job-Q.com on 19 Aug 2026]

KEY RESPONSIBILITIES

1. Office Administration & Records Management

• Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence in accordance with hospital standards.

• Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.

• Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.

• Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.

• Manage office supplies and stationery, ensuring sufficient stock is maintained at all times.

2. Meeting Support & Note-Taking

• Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time.

• Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.

• Follow up on meeting action items and assist in compiling status updates for the team.

3. Events & Exhibition Logistics

• Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support.

• Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.

• Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders.

4. Staff & General Support

• Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.

• Handle internal communications and correspondence professionally, including responding to general enquiries and directing queries to the right person.

• Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department.

REQUIREMENTS

• Diploma in any discipline.

• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.

For interested candidates, please send your most recent and updated resume to 

WA me at http://wa.me/+6598326219 or tele me at @sallytsin

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
EA License No. 99C4599

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