Editorial summary

Salling Search is recruiting for a HR Admin Executive on behalf of a global shipping company based in Singapore. The role supports the day-to-day operations of a growing Singapore office (13 staff today, expanding to 17–20) with opportunities to take ownership and grow into broader office operations or HR responsibilities. Key duties include general administrative support, front-of-house duties, diary management, and visitor greeting, with the potential to undertake HR tasks as needed. The position offers a salary of SGD 7,000 per month, with clear paths for career development within HR and operations.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job https://singapore.job-q.com/jobs/detail/hr-admin-executive-37631 first appeared in Job-Q.com on 13 Oct 2026]

Salling Search is currently recruiting for a HR Admin Executive for a global shipping company based in Singapore.

This is a high-visibility, varied role supporting the day-to-day running of a growing Singapore office (currently around 13 people, expanding to approximately 17-20), with plenty of scope to take ownership and grow into broader office operations or HR support over time.

Responsibilities

• Provide general administrative support to ensure smooth day-to-day office operations
• Greet visitors and clients, providing a professional and welcoming front-of-house experience
• Manage diaries, meeting room bookings, and logistics across departments
• Manage the Global Administration inbox and assist with signatories and internal approvals
• Coordinate logistics for internal and external meetings, including room setup and catering
• Arrange travel bookings and visas as required, using the company's travel system
• Monitor and maintain office supplies inventory, place orders, and liaise with suppliers
• Ensure kitchen and shared office spaces are clean, tidy, and well stocked
• Support the Singapore Office Manager with day-to-day office operations and ad hoc tasks
• Handle confidential information with discretion and professionalism
• Assist with office moves and desk allocations as required
• Support onboarding and induction for new joiners, including welcome packs, first-day logistics, and in-person inductions
• Maintain onboarding checklists and ensure documentation is completed and filed correctly
• Assist with offboarding coordination, including exit logistics and collection of company property
• Support wider HR team initiatives and Global Admin processes, with the opportunity to take on more HR administration duties over time

Requirements

• 2-3 years' experience in admin, front-of-house, or team assistant roles (candidates with slightly less experience but the right attitude and energy are also welcome)
• Strong organisational and multitasking skills with high attention to detail
• Calm, professional, and confident communication style
• Proactive, self-motivated, and comfortable taking ownership of tasks
• Comfortable using Microsoft Office and internal systems
• Happy to be fully office-based, five days a week
• Experience in onboarding or HR admin is a bonus
• Experience in shipping or logistics is a bonus but not essential

Contact Jarah at for more information or apply via our website.

Jarah Ligan
Reg No: R1220634
EA License No: 15S7671

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf