Editorial summary

The company is seeking an Office Admin & Operations Executive to support daily administrative and operational functions, including document management, reporting, and interdepartmental coordination. The role also involves billing responsibilities such as preparing invoices, verifying billing accuracy, and handling reconciliation, as well as fleet administration tasks like vehicle record management and tax renewals. Candidates should possess strong organizational skills and attention to detail. The position offers a monthly salary of 4,000.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job https://singapore.job-q.com/jobs/detail/office-admin-operation-executive-ubi-nkc-34023 first appeared in Job-Q.com on 23 Sep 2026]

1. Operations & Admin

• Provide daily operational and administrative support.
• Handle documents, records, trackers and reports.
• Follow up with different departments on pending matters.
• Support projects and other operational tasks.

2. Billing

• Prepare and process invoices, debit notes and credit notes.
• Check billing documents for accuracy.
• Follow up with customers and internal teams on billing matters.
• Assist with billing discrepancies and month-end reconciliation.

3. Fleet Administration

• Track vehicle road tax renewals and payments.
• Maintain vehicle records and renewal schedules.
• Follow up on outstanding fleet documents.

4. Chauffeur Coordination

• Coordinate chauffeur/driver assignments.
• Update deployment schedules and records.
• Communicate changes to drivers and relevant teams.
• Escalate any manpower or coverage issues.

5. Records & Audit

• Maintain SOPs and department documents.
• Organise documents for audit purposes.
• Track audit follow-up actions.
• Ensure proper document filing and confidentiality.

6. HR & People Support

• Coordinate staff training and attendance.
• Support new employee onboarding.
• Assist with staff welfare and engagement activities.
• Coordinate administrative matters with HR.

7. Digitalisation & Improvement

• Support system and process improvement projects.
• Maintain databases, trackers and reports.
• Assist with UAT and new system implementation.
• Look for ways to improve work efficiency.

8. Other Duties

• Support cross-functional projects and ad-hoc tasks.
• Perform other duties assigned by Management.

Interested applicants may email resume to

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

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