Editorial summary

The company seeks a Project & Administrative Support Specialist for a 12-month contract within a Multinational Financial Institution. The role focuses on end-to-end coordination of facilities management, supplier engagement, site rebranding initiatives, and cross-functional administrative workflows to drive operational efficiency. Key responsibilities include coordinating physical site updates, signage rollout, sign-offs, and day-to-day premises administration, supported by strong organizational and communication skills. The position offers a monthly salary of 8,000.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job https://singapore.job-q.com/jobs/detail/project-administrative-support-specialist-12-months-contract-8k-37914 first appeared in Job-Q.com on 14 Oct 2026]

We are seeking an organized and proactive Project & Administrative Support Specialist to join our client, a Multinational Financial Institution. In this role, you will drive operational efficiency by delivering end-to-end coordination across facility management, supplier engagement, site rebranding initiatives, and cross-functional administrative workflows.

Responsibilities

• Coordinate physical site updates, overseeing signage rollout, securing internal/external sign-offs, and facilitating clear cross-departmental communications.
• Handle day-to-day premises administration, including lease coordination, facility maintenance requests, vendor service agreements, and workplace transitions (such as office refits, renovations, and staff relocations).
• Oversee real estate expenditure by tracking budget allocations, processing vendor invoices, computing monthly accruals, assisting with forecasting, and preparing cost analyses.
• Serve as a central point of contact to monitor action items, drive task completion, and resolve operational queries among internal departments, building managers, and external suppliers.
• Maintain administrative tracking systems, compile progress updates, and organize team documentation to support business management priorities.

Requirements & Qualifications

• Bachelor’s degree or equivalent professional credential.
• 5 to 8 years of proven track record in operations, administrative management, or project support roles.
• Prior exposure to corporate real estate, facility management, strategic sourcing, or vendor operations is highly preferred.
• Advanced skills in Microsoft Office suite (particularly strong proficiency in Excel for financial tracking and reporting).
• Sound business judgment with strong numerical skills, high attention to detail, and a disciplined approach to managing multiple deliverables simultaneously.
• With demonstrated experience coordinating across diverse internal teams and third-party partners.

Interested candidates may apply through the application system or send it to . Shortlisted candidates will be notified.

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