Editorial summary

The company is seeking a Secretary to provide comprehensive executive support to the Managing Director, including calendar management, meeting coordination, and preparation of confidential documents. The role involves acting as a liaison with internal and external stakeholders, handling administrative duties, research, and reporting tasks. The position offers a salary of 4,200 and requires strong organizational and communication skills, discretion, and the ability to manage multiple priorities efficiently.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 29411 first appeared in Job-Q.com on 02 Sep 2026]

Executive Support to Managing Director

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support additional administrative and operational duties as assigned.

Corporate Social Responsibility (CSR)

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• 2 - 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to 

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

EA Registration Number: R1111375

EA license number 02C4944

EA Personnel: Ashley Lee Hui En

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