Editorial summary

The company is seeking an Admin Assistant to provide general administration and executive support, with responsibilities spanning meeting coordination, document handling, filing, and ad-hoc projects, alongside facilities management and operations tasks such as processing purchase requisitions. The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks across administration, procurement, and operations. The position offers a monthly salary of 3,000, with duties that include coordinating meetings (Teams or in person), document preparation, and support for departmental correspondence and record management. The company emphasizes a professional and proactive approach to supporting the Head and departmental needs.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job https://singapore.job-q.com/jobs/detail/admin-assistant-41353 first appeared in Job-Q.com on 03 Nov 2026]

Responsibilities:

General Administration & Executive Support (10%)

• Coordinate and schedule meetings (Microsoft Teams or physical meetings), including meeting room bookings and refreshments where required
• Provide general administrative support, including document preparation, photocopying, scanning, binding, filing, courier arrangements, and stationery ordering
• Support departmental correspondence, record management, and document archiving
• Undertake ad-hoc administrative duties and projects as assigned by the Head

Facilities Management & Operations (60%)

• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers for completeness and compliance.
• Track, verify and process invoices against approved quotations and contracts, ensuring accurate coding and timely payment.
• Maintain records, contracts, maintenance documentation, utility records, tender documentation and audit files.
• Retrieve and consolidate documents from various sites (e.g. utility bills, landlord documents) for reporting, audit and cost allocation purposes.
• Prepare inter-company billings, debit notes and supporting documentation where required.
• Support the administration of hazard reporting and workplace safety records.
• Assist the Risk Assessment Officer in maintaining risk assessments for Facilities, Finance and MD Office functions.
• Administer facial recognition registrations, card access and access control records for Singapore employees.

Corporate Services Administration (20%)

• Manage the receipt, sorting and distribution of incoming mail and courier deliveries.
• Administer office consumables and stationery inventory, including name card orders.
• Coordinate pantry supplies and replenishment activities.
• Support the administration and record management of company vehicles, demo vehicles and patrol vehicles.

Corporate Social Responsibility (CSR) Support (10%)

• Provide administrative and coordination support for CSR programmes and initiatives.

Requirements:

• O levels/ Diploma in administrative/business support functions.
• Savvy in IT and Microsoft applications, excel, word, power point
• Possess positive attitude and initiatives
• Good communication skills and written skills
• 1 year renewable contract with full benefits + completion bonus

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel:   6950 9753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley

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