Editorial summary

Ho & Wee LLP, a boutique law firm in Singapore, is seeking a reliable and organized Administrative Executive to provide administrative and secretarial support to the legal team. The role involves drafting legal documents, managing client databases, conducting conflict checks, and maintaining both physical and electronic files. The position offers a salary of SGD 3,500, commensurate with experience.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 23642 first appeared in Job-Q.com on 04 Aug 2026]

Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.

Responsibilities

•      Provide general administrative and secretarial support to the lawyers.

•      Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers.

•      Matter management: maintaining client database, conducting conflict checks, and opening and closing of files.

•      Data entry and filing of documents (physical and electronic).

•      Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures.

•      Prepare bills and assist with billing matters.

•      Monitor deadlines and lawyers’ schedules.

•      Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner.

•      Collect, sort, and distribute mail; liaise with despatch and courier services.

•      Manage purchasing and maintenance of office supplies(stationery, pantry, etc.).

•      Co-ordinate with third-party service providers such as IT.

•      Assist in archiving and retrieval of files.

•      Responsible for office cleanliness and maintenance.

Requirements

•      Minimum Diploma, preferably in Business Administration or a related field.

•      Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm.

•      Familiarity with KYC procedures and client file opening processes.

•      Good command of written and spoken English.

•      Proficient in Microsoft Office applications (Word, Excel, and Outlook).

•      Meticulous, well-organised, and able to work under time constraints; must be prepared to work beyond office hours when required.

•      Motivated, pro-active, and a team player.

•      Able to multi-task, prioritise, and work independently in a fast-paced environment.

Eligibility

Singapore Citizens and Permanent Residents only.

How to Apply

Interested applicants are invited to write in with their résumé and expected salary to

. Please note that only shortlisted applicants will be notified.

Scam prevention reminder: You should not make any pre-payment when applying for any job.

Illegal practices reminder: It is illegal for recruiter to collect payment (kickback) from the worker https://www.mom.gov.sg/-/media/mom/documents/publications/foreign-workers/what-are-kickbacks.pdf