Job description

Job Purpose

As we embark on plans to expand our team of event specialists, we are looking for a talented and responsible project lead to join us in delivering successful rewards & recognition events for our agency force.

If you are a dedicated and ambitious Events person with around 5 years of relevant experience in executing events with at least 500 attendees, you may be the one we are looking for.

You will need to be impeccably organized, a quick learner who is forward-thinking, efficient and proactive while remaining calm and amicable in difficult situations. This position also requires you to perform administrative and operational support to ensure the smooth delivery of our rewards & recognition events/ programmes, both locally and overseas.

He/ she will report to Manager, Events & Recognition.

The Job

Procurement & Budget Management

· Prepare, monitor and manage projects' budget/ event expenses and deliverables while ensuring a highly desirable event for qualifiers to attend.

· Follow internal procurement processes, prepare all necessary documentations, ensure necessary expenditure approvals are obtained and coordinate timely vendor payments.

· Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.

Project & Programme Management

· Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments etc

· Handle all aspects of events planning and coordinate the delivery of project outcomes that align with project plans.

· Work with internal colleagues and external agencies (where necessary) to deliver the events programme.

· Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.

· Ensure programme are well-thought through and briefed to all parties involved.

Collaterals Management

· Be creative with collaterals design and handle last minute collaterals requirements promptly.

· Design and manage event collaterals, including invitations, reminders, and promotional materials.

· Coordinate timely production and updates of event materials, handling last-minute requests when necessary.

· Create simple in-house designs for digital and print communications.

Database & Registration Management

· To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events

· Tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure actual attendance on-site.

Communications

· In-charge of all forms of communications in relation to the event to all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include some of the following:

o All event collaterals

o Changes or updates to schedules or project plans

o Confirmation for events’ attendance

Gifts & Tokens Sourcing

· In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force

· Takes accountability in considering business and regulatory compliance risks and takes

appropriate steps to mitigate the risks.

· Maintains awareness of industry trends on regulatory compliance, emerging threats and

technologies in order to understand the risk and better safeguard the company.

· Highlights any potential concerns /risks and proactively shares best risk management practices.

Our Requirements:

· Education: Diploma or Degree qualification

· Preferably with minimum 2 years’ experience in events planning

· Clear Communicator – Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force

· Sense of Ownership – Self-motivated to take ownership of various projects and advance work without the need for micro-management

· Detail-oriented while being a multi-tasker – You can manage various deliverables productively, review/ check to ensure accuracy and details

· A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues’ projects whenever necessary, even when it is beyond official office hours

· A hands-on person – One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution and delivery of events

· Interest in finance, insurance products and how an agency force works to close protection gaps

· Proficiency in English (Spoken/ Written) and Mandarin (Spoken)

· Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pilot table and macros are a plus when you need to do registration processing

· Willing to travel for overseas events

· Pleasant, out-going, good-natured and motivated by working towards targets

· High level of integrity, takes accountability of work and good attitude over teamwork.

· Takes initiative to improve current state of things and adaptable to embrace new changes.

Location: Near Eunos MRT

Duration: 6 months

Salary: Up to $4.5K per month + 0.5 completion bonus

Work hours: Monday – Friday 9am – 6pm

Interest applicants, pls email updated resume to jessie@recruitexpress.com.sg

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599