Editorial summary

The company is seeking a Medical Admin Executive to provide administrative and operational support to senior medical staff, including the Clinical Director and Director of Nursing. The role involves managing calendars, coordinating meetings, preparing documentation, and maintaining departmental records. Candidates should possess strong organizational skills and the ability to handle multiple responsibilities. The position offers a salary of up to $5,000 per month.

This summary is AI-generated and may contain inaccuracies. Please refer to the full job description below.

Job description

[This job id 24998 first appeared in Job-Q.com on 12 Aug 2026]

Job scope:

• Shared Responsibilities (Medical & Nursing)
• Provide executive and administrative support to Clinical Director, Head of Medical and Director of Nursing
• Manage the calendars and appointments of Clinical Director and Director of Nursing
• Coordinate meetings, including scheduling, venue bookings, logistics, catering and preparation of meeting materials
• Prepare and record meeting minutes
• Serve as the administrative resource for operational, training and IT-related matters
• Maintain departmental records, reports, policies and procedures
• Support departmental initiatives, projects and process improvements
• Perform general administrative duties and any other duties as assigned

• Medical
• Coordinate leave administration for doctors and the Pharmacy team
• Resolve leave scheduling and manpower conflicts
• Prepare and maintain monthly doctors' duty and on-call rosters
• Coordinate orientation programmes for newly posted doctors to ensure smooth onboarding
• Liaise with HR and IT to arrange doctors' and pharmacists’ access to NEHR and other clinical systems
• Nursing
• Coordinate leave administration for Nursing Leads and inpatient Administrative Assistants
• Maintain nursing manpower records and leave schedules
• Compute and verify monthly nursing shift allowances
• Supervise the Ward Administrative Assistants and arrange coverage during leave
• Resolve leave scheduling and manpower conflicts
• Manage requisitions for controlled nursing consumables (e.g. Tegaderm, ultrasound scanning gel)

Requirements:

• Diploma / Degree in Business Administration or Management or equivalent from a recognised institution
• At least 3 years of relevant experience in administrative duties at an Executive level in a healthcare setting or a Voluntary Welfare Organisation

Interested candidates please send your resume to

Anna Chen jiaxin

CEI No: R25157621

Recruit Express Pte Ltd

EA License: 99C4599

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